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Theatres Systems Administrator

Band 5

Main area
Theatre Systems & Supply Chain
Band 5
37.5 hours per week (Full Time 37.5 hours per week)
Job ref
Royal Gwent
£27,055 - £32,934 per annum
Salary period
18/10/2022 23:59

If you are successful at interview for this post you will receive your conditional offer of appointment and information pack via email.


We reserve the right to close this vacancy at any time. Therefore we encourage early applications to ensure consideration for this post. If you are short listed for this post, you will be contacted via your email account you used to apply for this post, therefore please check your account regularly.


Applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English


Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.


Aneurin Bevan University Health Board support flexible working.

Please note that this vacancy may be withdrawn at any time should it be filled via the internal redeployment process


Job overview

We are looking to recruit a proactive, motivated person to carry out and manage the Health Boards Theatre Information Management Systems and other complex databases, but to also support the existing Theatres Supply Chain Management Team and the Omnicell stock control system and stores which will involve supervising and supporting other staff in this team. You will need to have good literacy, presentation and communication skills that are essential for this role.

It is desirable that you have worked with clinical systems, either as an end user or as part of a digital team.  However for those without this experience a good background in IT systems will be essential.

You will manage and monitor the effectiveness of the Information systems and co-ordinate training to all levels of staff in the use of these systems effectively.

You will provide complex information to end users, with expert support and guidance. Devise and implement procedural change ensuring all the systems deliver the required benefits. Ensure the delivery of regular reporting and provide expert advice on ad hoc reporting. Manage system downtime and contingency procedures. To act as the prime contact for care and support to the systems.

You will be required to enter the operating theatre to resolve any system issues with occasional contact to distressing circumstances. The current Theatre Information Management Systems that we manage are Ormis, HealthEdge, ScrubEx and Omnicell-(SupplyX & OmniCentre).

Main duties of the job

An exciting opportunity has arisen to join an established professional Theatres Systems & Supply Chain Management Team to assume responsibility for the operational smooth running of the Theatre Information Management System, currently Ormis but along with HealthEdge and to support with tendering, evaluation and implementation of new Theatre systems being introduced in the future. The post holder will offer secondarily support to the Omnicell stock control system and help with the management of stock rooms to support the existing team.  

 The successful candidate will need to have the ability to multi-task, use their own initiative, while being able to manage and prioritise their own workload, and with the ability to travel to all hospital sites.

Excellent interpersonal skills  and patience are essential and experience in training, supporting and development of other individuals would be ideal.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Experience in Procurement or the Supply Chain is also desirable, but training can be given.

Some key skill requirements, but not limited to;

  • Ability to work without supervision, setting clear and appropriate priorities for self and others to meet organisational goals
  • Good time management skills
  • Ability to learn new IT systems and procedures quickly
  • Self motivated/ self starter, used to working to deadlines

Working for our organisation

Aneurin Bevan University Health Board is a multi-award winning NHS organisation with a passion for caring. The Health Board provides an exceptional workplace where you can feel trusted and valued. Whatever your specialty or stage in your career, we have opportunities for everyone to start, grow and build your career. The health board provides integrated acute, primary and community care serving a population of 650,000 and employing over 16,000 staff.

We offer a fantastic benefits package and extensive training and development opportunities with paid mandatory training, excellent in-house programmes, opportunities to complete recognised qualifications and professional career pathways including a range of management development programmes. We offer flexible working and promote a healthy work life balance, provide occupational health support and an ambitious plan for a Wellbeing Centre of Excellence to support you at work.

Our Clinical Futures strategy continues to enhance and promote care closer to home as well as high quality hospital care when needed. This includes the Grange University Hospital which provides specialist and critical care and is the newest addition to the clinical futures strategy opening in November 2020.  Join us on our journey to pioneer new ways of working and deliver a world-class healthcare service fit for the future.

Detailed job description and main responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

A short presentation in any medium will be required on the day of the interview, the title of the presentation will be sent out a few days before.

Person specification


Essential criteria
  • Educated to degree level or equivalent
  • Evidence of recent study/personal development
  • Evidence of advanced keyboard skills - IT qualification (ECDL)
Desirable criteria
  • IT qualification


Essential criteria
  • Previous experience of working on Information / IT projects
  • Experience of supporting large organisational change
  • Experience of delivering outcomes within tight timescales
  • Experience of working in the NHS
Desirable criteria
  • Experience of using computerised systems
  • Experience of working in an NHS enviroment
  • Experience of interrogating databases
  • Experience in the use of Theatre Information Management Systems
  • Experience of software development and/or testing
  • Evidence of advanced IT skills
  • Ability to coordinate the training of hospital systems to staff


Essential criteria
  • IT Qualifications
  • Experience of working on Information / IT projects
Desirable criteria
  • Knowledge of Hospital IT Systems
  • Evidence of advanced IT skills

Employer certification / accreditation badges

Credit Unions WalesApprenticeships logoMindful employer.  Being positive about mental health.Stop Smoking Wales is the NHS Smoking Cessation Service in WalesImproving working livesAge positiveDisability confident employerCore principlesHyderus o ran anabledd crflogwrStonewall Hyrwyddwr Amrywiaeth Diversity Champion

Applicant requirements

Welsh language skills are desirable

Documents to download

Apply online now

Further details / informal visits contact

Stephen Gingell
Job title
Business Support Manager For The Theatres SCMT
Email address